1. About this Policy
1.1 This policy explains when and why we collect personal information, how we use it and how we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Data Protection Commissioner (www.dataprotection.ie or www.GDPRandYou.ie). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
2.1 Gaye Mullen / acelebrant.ie We can be contacted at Baltreacy, Punchestown, Naas, Co. Kildare / 086 600 5614 / email@example.com
What information we collect and why
Type of information
Legal basis of processing
Clients , Potential Clients, Staff, Suppliers names, address, telephone numbers, e-mail address(es). And other contact details
Managing the Clients / potential clients relationship with Gaye Mullen
Performing businesses contract and contact with the clients/potential clients.
For the purposes of our legitimate interests in operating the business
Details of work required, carried out, estimates, invoices, payments, purchases, etc
Managing the Clients and their properties, contractors and suppliers relationship with the business
Performing the business contract with the client and or potential client
Employee Employment information
To comply with statutory requirements under revenue and employment legislation.
For the purposes of our legitimate interests in holding statutorily required information under revenue and employment legislation.
4. How we protect your personal data
4.1 We use "Wave Invoicing" for processing and sending estimates/invoices and related contact with you.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system, (Stripe)
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf. We do this for the purpose of our legitimate interests in operating the business and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (subprocessors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a client and for as long afterwards as it is in the business’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled / required to process it.
If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
7. Your rights
7.1 You have rights under the GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to object to or restrict how your personal data is processed
- to have your personal data transferred to yourself or to another business in certain circumstances.
- You have the right to take any complaints about how we process your personal data to the Data Protection Commissioner.
- To check up on our policy on Data Privacy, GDPR, go to firstname.lastname@example.org
For more details, please address any questions, comments and requests regarding our
data processing practices to Gaye Mullen